Every Workflow Is Different. Your Tools Should Be Too.
Sharkforce Workflow Playground lets you build custom workforce systems with simple blocks, the real flexibility.
Mohamed Maraie
CTO
Every Workflow Is Different. Your Tools Should Be Too.
Your medical center operates nothing like a luxury hotel. A boutique showroom has different needs than a premium resort. Yet most workforce software tries to squeeze every business into the same box.
Sharkforce does the opposite. Instead of predefined workflows, we give you building blocks. Mix them however you need. Launch in minutes.
What actually matters to most businesses
We've noticed a pattern: companies waste time either fighting their software or building complicated workarounds. They need flexibility, but tools like Excel don't scale. They need structure, but rigid SaaS feels suffocating.
The Workflow Playground sits in the middle. It's designed around the idea that your business is unique and your systems should reflect that. Whether you're managing a 20-person team or a 5000-person operation, Sharkforce scales with you.
The five pieces
Every workflow combines these components:
Who: Define which teams, roles or individuals the workflow applies to and their payroll. That's it. No permission matrices. Just clarity on scope.
When: Set days, times, locations. Recurring or one-off. Shift-based or fixed schedule. Flexible enough to handle reality.
How to verify: Choose your methods. Facial recognition prevents impersonation. Geofencing confirms location. QR codes provide quick access. Layer them or use one, your call.
What to track: Assign work items. When someone completes a task, they upload proof (a photo, a timestamp, a document). Sharkforce's AI reviews it against your criteria and either approves or flags it for review.
Rest periods: Automate lunch breaks and compliance. No manual tracking. No accidental violations.
What this looks like in practice
A private medical center with controlled access
Specialists, nurses, and support staff move across critical areas that should never be open to everyone. You need quiet, safety, and clear accountability without slowing care.
Workflow: Limit access for specific roles to ICU, labs, or VIP suites. Facial recognition confirms identity at entry. Geofencing ensures staff are physically at the right place. Nurses upload a quick photo of equipment checks or medicine storage. AI verifies that everything matches your standards before marking the task complete.
A luxury hotel managing guest experience behind the scenes
Your brand is built on consistency. Suites must be prepared perfectly. Amenities must be in place before the guest ever walks in.
Workflow: Housekeeping and butler teams check in with QR codes at service entrances. Each room has a short digital checklist. Staff upload a photo after setup. AI verifies key details like room layout, amenities, and turndown state. Management sees which rooms are guest ready in real time without manual inspection.
A luxury hotel managing guest experience behind the scenes
You run high-value locations where presentation, security, and service need to be exact.
Workflow: Staff schedules are tied to specific zones such as jewelry, fitting rooms, or private lounges. Facial recognition validates clock in to prevent buddy punching. At closing, staff capture photos of display cases and storage areas. AI validates that cases are locked, items are in place, and nothing is left exposed. You end the day with visual proof and a clean audit trail.
The difference
Most workforce platforms force you to choose between two extremes: simplicity or flexibility. We built Sharkforce so you don't have to.
You're not locked into templates. You're not managing permission trees. You're not building spreadsheets as workarounds.
You just connect blocks and go live.
It's that simple.
Ready to explore how Sharkforce can transform your operations? Check out our features or browse our documentation to dive deeper into what's possible.
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